December 18, 2021

A Brief Online Data Room Overview for Users-to-be

Share this

So, odds are that you need to pick one of the best data rooms available on the market. The problem you may encounter is that there are many worthy providers with truly nice services. Which to choose? Read this brief blog till the end to get things straight.

VDR: What is it?

A Virtual Data Room (VDR) is complex software that can mainly serve as a data repository and a deal room in which you can share all types of documentation and run business talks. Knowing this a bit long definition is important.

You do not have to confuse real VDRs with cloud storage services like DropBox or OpenDrive. Their options are much more limited in comparison to any electronic data room since it does not only allow you to store and share data. With a VDR, you will be able to manage M&A, IPO, or a legal audit securely and fast enough, without any risk for your secret docs. Businesses that require VDRs at present are:

  • Investors
  • Buy/Sell sides in M&A
  • Legal firms
  • Life science companies
  • Techs engineering companies
  • etc

Main Functions of VDRs

To meet the requirements of serious enterprises like those we have mentioned above, virtual data rooms must have lots of functions. And the best providers of VDR soft are actually capable of offering them. Let’s overview the most useful of them.

Industry-standard Security

Sharing competitive data with third parties is not for the faint-hearted when carried out in form of physical papers. There are online menaces like hackers or industrial spies. However, no matter how advanced their “techs” are, you may expect the top-level security measures applied to your VDR. Truly reliable online data room software like this has certificates ISO 27081 and works with compliance with such regulations as GDPR, HIPAA, and FISMA. So, all your data operations will be 100% protected.

Access customizability

You can ensure full protection of your data as well. You will have enough tools to manage permissions to all users of your data room software, be it employees or partners. Partial & limited access, anti-copy, and other options will be at your disposal.


Another important feature for the security of your transactions is the so-called Audit Logs. It will allow you to monitor the VDR’s users in way of checking their IPs, gadgets as well as activities. If having any doubts, you will be able to limit or forbid access to anyone.

Dealroom options

When carrying out due diligence or a similar process, you will need a solid pack of data room services.  Drag-and-drop uploading and indexing of necessary papers, inviting new users, offering them enough tools to indicate their requirements, and many more functions are what your VDR can do for you provided you have chosen an indeed worthy vendor.


Although all VDR providers offer this or that level of support, the best of them ensure ‘how-to’ guidance for beginners. They are ready to give a helping hand when anything goes wrong during an actual transaction, too.

Free Trial option

Data rooms that merit your attention include, by all means, a free trial feature to their options list. This is a great opportunity for you to get the knack of all functions that you will need to employ in future deals.

Top Data Room Providers: How to Pick

Which virtual data room providers should you pay attention to? Well, there are many of them and the top list includes such reputed names as:

  • Ansarada
  • Aversure
  • BlackBerry Workspaces
  • Brainloop
  • CapLinked
  • Citrix ShareFile
  • Clinked
  • Drooms
  • Digify
  • EthosData
  • Firmex
  • HighQ
  • iDeals
  • idgard
  • Imprima
  • Intralinks
  • Merrill Datasite
  • Secure Docs
  • Share Vault
  • V-rooms
  • and several others

Which strategy should you use to make the correct data room comparison and proceed with the very provider you need? In fact, the rules are quite simple:

  1. Ask yourself questions like ‘Which deals am I going to close?’ ‘Which VDR functions do I need?’ and so on. Then you will be able to compare different providers’ data room features.
  2. Stick to top-reputed providers that can boast both experience and positive feedback. When you want to follow a link to the site of the targeted provider, be sure to use only reliable sources.
  3. Examine all info given on the website of your VDR provider-to-be. Which certificates does it have? Which servers does it use? How long has it been present in the industry? When you cannot find answers to such questions, this might be a sign to disapprove of this site.
  4. Never entrust free VDRs with your important business deals, it goes without saying.
  5. Do not expect that any electronic data room with a massive number of tools and powerful capabilities will cost too cheap.
  6. Opt for data room vendors that offer full support and free trials.

Take these steps and you will choose a VDR that will perfectly integrate with your business. Your deals will be quick and secure.

You may also like

{"email":"Email address invalid","url":"Website address invalid","required":"Required field missing"}